Adrian Joshua Javellana

Executive Assistant & Strategic Operations Partner

I act as an operational right hand to C-level leaders. Specializing in administrative logistics, internal operations systems, and tracking key organizational analytics, I ensure high-level business vision runs cleanly in day-to-day execution.

Davao City, PH ajgjavellana@gmail.com
Minimalist executive workspace representing organized administrative support.

"I am not an assistant who needs to be spoon-fed; I am a strategic partner who clears the path for leaders to focus on what matters most."

Value Proposition

Core Service Pillars

Executive Support & Finance

  • Synchronizing complex calendars, travel, and logistics for CFOs and CEOs.
  • Coordinating logistics and material preparation for high-level board meetings.
  • Structuring financial and data workflows utilizing Sage and Omnidek.

Systems Administration & Co-Dev

  • Developing, updating, and actively testing features for proprietary in-house CRMs.
  • Safeguarding database integrity across SAP Business One, Pipedrive, and cloud hubs.
  • Overseeing risk management, compliance documentation (COIs, W9s), and vendor portals.

Operations & HR Pipelines

  • Rapidly scaling distributed renewable energy teams via end-to-end talent strategies.
  • Implementing data-driven tracking for onboarding metrics and post-hire performance.
  • Structuring secure compliance systems for employee backgrounds, credentials, and legal records.
Case Studies

Selected Achievements

Felix Media Solutions

Customer Success & System Administration

The Challenge

Resolving massive lists of outstanding insurance (COIs) and client compliance items without interrupting daily client ticketing operations.

The Action

Consolidated raw document details into a central service level master-sheet, updated Pipedrive CRM, and completed submissions for platforms like Avetta.

SunLife Solar

Performance Coaching & Executive Decision-Making

The Challenge

Supporting high-level solar executive leadership with complex data metrics, travel plans, and team productivity coaching.

The Action

Developed data-driven recommendations on workforce trends, facilitated bi-weekly "game-plan" meetings, and coordinated corporate board schedules.

Sunsource Power LLC

Rapid Recruitment & Compliance Pipeline

The Challenge

Sourcing and rapidly onboarding highly specialized solar installers, site surveyors, and design engineers under tight project timelines.

The Action

Managed full recruitment lifecycle through modern ATS pipelines, coordinated pre-employment screenings, and ensured legal hiring compliance.

Visual Assets & Brand Support

Creative Assets & Design

Clean classroom presentation outline board.
Presentation & Info Board Graphics
Typography layout - It's always a good day for solar.
Visual Typography & Marketing Assets
Illustration of Earth holding solar panel umbrella.
Environmental Illustrations
Graphic of hands holding and protecting Earth.
Social Impact Collateral
Cool sun mascot riding skateboard.
Mascot & Character Assets
Crown sun mascot on a palace throne.
Thematic Vector Design
Animated don't forget to hydrate gif.
Digital Animation Loops
Animated sun dunking basketball.
Interactive & Graphic GIFs
Illustration of wolves howling under full moon.
Narrative Illustration
Graphic of Trojan horse and sun warrior.
Storytelling Graphics
Animated sun rising over a solar house.
Animated Solar Architecture Loop
Systems & Competencies

Software & System Capabilities

CRM & Systems

  • SAP Business One
  • Pipedrive CRM
  • Sage ERP
  • Omnidek
  • Google Admin Console

HR & Operations

  • Applicant Tracking Systems (ATS)
  • Full-Cycle Recruitment
  • Performance Analytics (KPI)
  • Onboarding Compliance
  • Avetta & MyCOIOnline

Web, Marketing & Design

  • Shopify E-Commerce
  • Graphic Design & Collateral
  • Basic Web Design (HTML5/CSS3)
  • Bootstrap Framework
  • Email Automation & Flows

Analytics & Admin

  • Microsoft Excel (Advanced)
  • IBM SPSS Statistics
  • Travel Coordination & Logistics
  • Calendar Management
  • Board Material Preparation
Systems Testing CRM Feature Design Database Hygiene Vendor Risk Compliance Executive Board Reporting Graphic Design & Assets
Credentials

Education & Certifications

Formal Education

Bachelor of Science in Business Management

Ateneo de Davao University | June 2013 - March 2019

Professional Licenses

Basic Web Development Crash Course

Zuitt Open House | HTML, CSS & Bootstrap Framework

Microsoft Excel - Basic and Advanced

Freelancers Training Depot | Advanced Certified

SAP Business One Certified

Ateneo de Davao University & Fasttrack IT Academy

Next Steps

Get in Touch

Adrian Joshua Javellana portrait.

I am available to discuss permanent, contract, or advisory opportunities where my operations and administrative skillsets can add immediate value to your leadership team.

Initiate Discussion

Verified References

Honna M. Caro

Chief of Staff – Sunlifenow LLC honna.caro@sunlifenow.com

Shiella Mae D. Sajol, CPA

Data Security Privacy Consultant – IBM shiella.g.dinopol@gmail.com